Importance of SaaS Management in an Enterprise

In many enterprises, SaaS applications power every department from IT and HR to finance, marketing, and beyond. However, managing hundreds of tools efficiently becomes challenging for your team. Without a centralized tool, your SaaS management becomes confusing and unorganized.

At CloudFuze, we offer a SaaS management software that gives you complete control over your SaaS applications (like Microsoft 365, Google Workspace, etc.).

In this post, we’ll examine the importance of SaaS management for businesses and large enterprises and how CloudFuze Manage, the leading SaaS management platform, takes full control of your SaaS stack.

Why SaaS Management Is Important?

SaaS management involves discovering, controlling & tracking all the Software-as-a-Service apps used within an organization. It makes sure that these tools are used efficiently in alignment with business goals.

When teams purchase and use software independently, they’ll face the following obstacles:

• You lose visibility into which applications are being used across your organization, making it harder for you to manage your software environment effectively.
• Shadow IT grows unchecked, as unauthorized tools slip in without your knowledge. These unapproved apps often lack proper security, putting your sensitive data at greater risk.
• You expose your organization to security threats because software may have weak protections.
• When your teams use unapproved tools, you risk violating important regulations like GDPR, which can lead to costly fines and, in turn, damage to your reputation.
• You end up paying for duplicate software when different teams unknowingly subscribe to the same or similar applications. Plus, you may hold onto licenses that no one actually uses, wasting your budget.
• Data becomes fragmented across multiple unapproved platforms, making it difficult to maintain consistency, govern your data properly, and collaborate on it.
• You experience operational discrepancies because unsupported tools disrupt business workflows and increase the workload for your IT support.
• Employees feel overwhelmed by too many disconnected apps, leading to notification fatigue as well as reduced productivity.

SaaS Management Benefits

The advantages of using SaaS management for your company are:

1. Live Visibility

You get full visibility into every SaaS app your organization uses. Monitor which apps are active, underused, or completely idle. With this insight, you make smarter decisions about which tools to keep, consolidate, or retire.

2. Cost Reduction by Unsubscribing the Unused Apps

Cut hidden subscription costs on unused/low-utilization licenses. By identifying & removing redundant subscriptions, you reduce unnecessary spending and free up budget for tools that actually drive value.

3. Strengthens your Security

You apply uniform security policies across all your SaaS platforms. This helps you enforce compliance, manage user access, and reduce the risk of SaaS breaches without slowing down your team’s performance.

4. Eliminates Risks & Increases Business Turnover

Minimize your SaaS-related security risks by uncovering shadow IT and unauthorized app usage. At the same time, you can empower your team with the right tools that improve efficiency.

Simplify Your Enterprise’s SaaS Management with CloudFuze Manage

Our platform simplifies your SaaS management by giving your teams the necessary insights and automation.

• Connect all your organization’s SaaS applications to our platform.
• With a one-click connect, you’ll gain a complete view of all SaaS apps, including Shadow IT, to identify and eliminate unauthorized software.
  
• Also, you can significantly reduce your security risks and cut your hidden subscription costs by 20-30%.
• Our enterprise SaaS license management solution centralizes management of your tool’s licenses, subscriptions, renewals, usage, and expenses.
• Automated onboarding & offboarding save your time, nearly 5-10 hours per employee.
• With CloudFuze Manage, you’ll enforce strong security policies and control user permissions to safeguard your data.
• You receive timely renewal notifications, preventing missed deadlines. You access detailed usage, spending, and activity reports for informed budgeting and decision-making.

Wrapping up

Corporations can’t afford to let their SaaS ecosystem operate without oversight. When you manage SaaS applications proactively, you cut hidden costs of SaaS subscriptions, reduce SaaS security risks, and strengthen your organization’s performance.

Whether you’re in IT, finance, or procurement, our leading SaaS management platform equips you to streamline operations and drive value across your enterprise.

Take control of your SaaS apps and turn your SaaS management complexity into an advantage.

Contact us for a free demo today.

FAQs

1. Can I view all the apps used by our organization through CloudFuze Manage?

Yes, with CloudFuze Manage, you can get a 360-degree view of all your organization’s apps. The platform provides live visibility into your entire SaaS stack through a centralized dashboard.

2. Can CloudFuze Manage help us discover shadow IT apps within our company?

CloudFuze continuously scans your organization’s network and SaaS usage patterns to identify all SaaS applications, including those not officially sanctioned by IT.  It eliminates shadow IT, allowing for stronger control and more effective security.

3. Can individual user activity be tracked across all managed SaaS applications?

Most SaaS management & analytics platforms provide features allowing organizations to monitor how users interact with different apps. However, CloudFuze Manage provides visibility into how each user interacts with various SaaS tools, including which applications are accessed, usage activity of each app & license utilization.